Retail POS Stock Counting

Stock count (scheduled)

Scheduled stock counts are initiated at the head office, which specifies the items that must be counted. The head office creates a counting document that can be received at the store, where the quantities of actual on-hand stock are entered in Retail POS or Enterprise Portal. When a stock count is completed, it is committed and sent to the head office. At the head office, the count is validated and posted.

Step 1: create a counting order for the New York store (path: Inventory and warehouse management > Journals > Item counting > Counting).

Step 2: open the stock counting journals at the New York POS.

Step 3: count the items on the lines and fill in the results in the POS.

Step 4: after the commitment of the counting journal the counting journal line at the HQ is updated with the quantities counted. The status of the inventory transaction is set to “On order”.

Step 5: review the counting journal and after approval the journal can be posted. The status of the inventory transactions is changed to “Issue status = Sold”, because there is a loss of 2 pcs.

In this scenario there is a loss of 2 items. Therefore the financial voucher transaction is created.

Step 6: review the inventory on hand on the Head Quarter and in the POS. Both applications will state the updated inventory quantity.

Stock count (unscheduled)

Unscheduled stock counts are initiated at a store, and the quantities of actual on-hand stock are updated in either Retail POS or Enterprise Portal. Unlike scheduled stock counts, unscheduled stock counts do not have a predefined list of items.When a stock count of either type is completed, it is committed and sent to the head office. At the head office, the count is validated and posted. When a stock count is completed, it is committed and sent to the head office. At the head office, the count is validated and posted.

Step 1: create a counting order in the New York store. On HQ this new counting journal is created.

Step 2: open the stock counting journal at the New York POS.

Step 3: count the items on the lines and fill in the results in the POS.

Step 4: after the commitment of the counting journal the counting journal line at the HQ is updated with the items and quantities counted. The status of the inventory transaction is set to “On order”.

Step 5: review the counting journal and after approval the journal can be posted. The status of the inventory transactions is changed to “Receipt status = Purchased”, because there is a profit of 2 pcs.

In this scenario there is a loss of 2 items. Therefore the financial voucher transaction is created.

Step 6: review the inventory on hand on the Head Quarter and in the POS. Both applications will state the updated inventory quantity.